Frequently Asked Questions
What goods and services does LVMPD purchase?
LVMPD procures goods and services required to protect the Southern Nevada community. Some examples include: General office supplies, professional services, ammunition, uniforms, weapons, police tactical gear, vehicles, communication and technology equipment, laboratory equipment and supplies, products and services required for operation and maintenance of all LVMPD facilities and small construction projects.
Please Note: All construction projects over $100,000 shall be formally advertised and bid by Clark County Purchasing (702) 455-2897.
How can I register to do business with LVMPD?
LVMPD does not maintain a list of potential bidders; however, all formal advertised Invitations to Bid (ITB) and Requests for Proposals (RFP) are posted on the Onvia/Demand Star website. You can click on Bid Opportunities to see the current ITB/RFP listings. All ITBs and RFPs over $50,000 are advertised in the Las Vegas Review Journal.
How do I contact LVMPD Purchasing?
You may contact the Purchasing Unit to speak with a Purchasing Analyst. The Purchasing staff are available from 7 a.m. to 4 p.m. Monday through Friday. The office is closed on weekends and holidays.
LVMPD Purchasing Unit is located at:
Las Vegas Metropolitan Police Department
Office of Finance
400 S. Martin L. King Blvd., Bldg. B, 4th Floor
Las Vegas, NV 89106
Main: (702) 828-5788
Fax: (702) 828-0146
When can my company start providing products/services?
In general, goods or services cannot be provided until you receive a Purchase Order from LVMPD Purchasing Unit. Until the purchase order or blanket purchase order is executed by LVMPD Purchasing Unit, there is no legal obligation for LVMPD to pay for the order.
What is the difference between an Invitation to Bid (ITB) and a Request for Proposal (RFP)?
An Invitation to Bid (ITB) requires strict adherence to the items and specifications listed in the Bid document.
A Request for Proposal (RFP) allows for suppliers to put forward creative, competitive solutions that fit the needs of LVMPD, as specified in the solicitation. While adherence to specifications is desired, vendors may take exception to any requirement of the RFP. Although price is a factor to be considered, the evaluation of the proposal will be based on all of the criteria outlined in the RFP.
How do I learn about bidding opportunities?
- Check for "Bid Opportunities" on the website.
All LVMPD formal bid opportunities are posted on the Onvia/DemandStar website and are available for downloading. A link to this site can also be found on www.lvmpd.com. Click on About Us and Purchasing.
- Check the legal notices in the newspaper.
All Bids/RFPs for goods and services of $50,000 or more are advertised in the Las Vegas Review Journal in accordance with Chapter 332 of the Nevada Revised Statutes.
What is a Pre-Bid/Pre-Proposal conference?
The pre-bid/pre-proposal conference is a meeting held to discuss the Invitation to Bid (ITB) or Request for Proposal (RFP) document. This provides suppliers the opportunity to ask questions and to request clarification of the bid/proposal documents. The pre-bid/pre-proposal conference is usually not mandatory unless specified, but suppliers are strongly encouraged to attend. Not all bids require a pre-bid meeting.
How do I get a copy of a bid?
All interested suppliers can go to the Onvia/DemandStar website via the LVMPD website (www.lvmpd.com) and download the entire bid package. You will then be registered to receive all addenda issued for any particular bid.
Upon request, the Purchasing Unit will send a bid package via U.S. mail. To expedite receipt of a bid package, you may provide the Purchasing Unit with your express delivery account number (FedEx or UPS). Suppliers may also come to the LVMPD Purchasing Unit office for a copy of the bid.
Where do I send my bid?
Bids/proposals shall be delivered to the address specified in the Bid/RFP package and must be received by the date and time cited or they will be retained but not opened.
Can I fax my bid to you?
No. On formal advertised Bids, LVMPD Purchasing Unit can only accept sealed Bids/RFPs to maintain confidentiality until they are publicly recorded during a bid opening. Informal quotations may be sent via fax when so noted.
May I be present when the bids are opened?
Yes. All bid openings are open to the public.
Am I supposed to include tax in the price on a Bid/Quotation?
No. LVMPD is a tax exempt governmental agency. Our Tax ID number is: 88-6000028.
What criteria is used to award bids and requests for proposals?
The procurement document will specify the method of award. Generally, bids for goods and non-professional services are awarded to the lowest responsive and responsible bidder(s). In addition to price, RFP and professional service award recommendations are based on the criteria specified in each document, per Nevada Revised Statutes Chapters 332 and 338.
How does the bid evaluation process work?
Depending on the complexity of the bid, it may take several days to several weeks to evaluate all the bids submitted. LVMPD Purchasing Unit is responsible to ensure that bidders are bidding on the same items and in the same units and quantities. Sometimes a bid states "brand name or equal," which means that if your bid includes supplying an item other than the one specified, it must perform as well as the specified item.
For a bid with several items, the Purchasing Unit, at its discretion, may award the entire contract to one bidder based on comparisons of the aggregate bids, or make individual line item awards to the lowest bidders. This option will be stated in the bid package.
What are the bond and insurance requirements for LVMPD?
Bonds and insurance may be required for various procurements. LVMPD requires bonds and insurance in order to meet statutory mandates or when complex purchases warrant them to protect the interests of LVMPD. Bond and insurance requirements are specified in the procurement document.
Will my company be notified when the formal bid is awarded?
All Bidders shall receive a Notification of Intent to Award letter stating the recommended supplier(s) for award of the bid.
Because of the structured nature of government contracting, LVMPD has little flexibility in awarding contracts if the bid/proposal does not include everything required. It is critical that you submit a bid/RFP that is complete, correct and timely in order to be considered responsive and responsible.
- Read the Bid/RFP conditions
Each Bid/RFP contains a number of conditions. Some conditions are applicable to all LVMPD bids and some are tailored to that particular bid/proposal. It shall be the responsibility of all bidders to read the entire bid/RFP package prior to submitting their response.
- Submit any questions in writing
Do not make any assumptions regarding the solicitation. If it is unclear, questions should be submitted in writing to the Purchasing Analyst listed on the solicitation. Do not ask questions or discuss the contents of any solicitation with anyone other than the Bid/RFP’s designee.
- Recheck your response for accuracy prior to submitting Bid/RFP
- Be sure to review insurance requirements and sample contract forms included in the Bid/RFP documents
- Sign your response
- Be competitive. Give your very best response for prices and service
- Be timely
Submit your Bid/RFP on/or before the date and time specified. Late Bids/RFPs will not be considered and shall be retained but not opened. Be certain to include all information on the sealed envelope as required per the bid documents.
Submit pricing as required on the Bid Submittal.
NOTE: If any additions, deletions or conditions are submitted with your bid, the bid may be considered conditional or non-responsive and may be cause for rejection.