LVMPD - About Us - Purchasing

LVMPD procures goods and services required to protect the Southern Nevada community. Some examples include: General office supplies, professional services, ammunition, uniforms, weapons, police tactical gear, vehicles, communication and technology equipment, laboratory equipment and supplies, products and services required for operation and maintenance of all LVMPD facilities and small construction projects.

Please Note: All construction projects over $100,000 shall be formally advertised and bid by Clark County Purchasing (702) 455-2897.

How can I register to do business with LVMPD?

LVMPD does not maintain a list of potential bidders; however, all formal advertised Invitations to Bid (ITB) and Requests for Proposals (RFP) are posted on the Onvia/Demand Star website. You can click on Bid Opportunities to see the current ITB/RFP listings. All ITBs and RFPs over $50,000 are advertised in the Las Vegas Review Journal and sent to the local Minority, Women and Small Business Chambers.

How do I contact LVMPD Purchasing?

You may contact the Purchasing & Contracts Unit to speak with a Purchasing Analyst. The Purchasing and Contracts staff are available from 7 a.m. to 4 p.m. Monday through Friday. The office is closed on weekends and holidays.

LVMPD Purchasing and Contracts is located at:

Las Vegas Metropolitan Police Department
Office of Finance
Purchasing and Contracts
Las Vegas City Hall
400 Stewart Avenue, 7th Floor
Las Vegas, NV 89101

Main: (702) 828-5788
Fax: (702) 828-0146
Email: purchasing@lvmpd.com

When can my company start providing products/services?

In general, goods or services cannot be provided until you receive a Purchase Order from LVMPD Purchasing and Contracts. Until the purchase order or blanket purchase order is executed by LVMPD Purchasing and Contracts, there is no legal obligation for LVMPD to pay for the order.

What is the difference between an Invitation to Bid (ITB) and a Request for Proposal (RFP)?

An Invitation to Bid (ITB) requires strict adherence to the items and specifications listed in the Bid document.

A Request for Proposal (RFP) allows for suppliers to put forward creative, competitive solutions that fit the needs of LVMPD, as specified in the solicitation. While adherence to specifications is desired, vendors may take exception to any requirement of the RFP. Although price is a factor to be considered, the evaluation of the proposal will be based on all of the criteria outlined in the RFP.

How do I learn about bidding opportunities?

Check for "Bid Opportunities" on the website.
All LVMPD formal bid opportunities are posted on the Onvia/DemandStar website and are available for downloading. A link to this site can also be found on www.lvmpd.com. Click on About Us and Purchasing.
Check the legal notices in the newspaper.
All Bids/RFPs for goods and services of $50,000 or more are advertised in the Las Vegas Review Journal in accordance with Chapter 332 of the Nevada Revised Statutes.

What is a Pre-Bid/Pre-Proposal conference?

The pre-bid/pre-proposal conference is a meeting held to discuss the Invitation to Bid (ITB) or Request for Proposal (RFP) document. This provides suppliers the opportunity to ask questions and to request clarification of the bid/proposal documents. The pre-bid/pre-proposal conference is usually not mandatory unless specified, but suppliers are strongly encouraged to attend. Not all bids require a pre-bid meeting.

How do I get a copy of a bid?

All interested suppliers can go to the Onvia/DemandStar website via the LVMPD website (www.lvmpd.com) and download the entire bid package. You will then be registered to receive all addenda issued for any particular bid.

Upon request, the Purchasing & Contracts Unit will send a bid package via U.S. mail. To expedite receipt of a bid package, you may provide Purchasing and Contracts with your express delivery account number (FedEx or UPS). Suppliers may also come to the LVMPD Purchasing and Contracts office for a copy of the bid.

Where do I send my bid?

Bids/proposals shall be delivered to the address specified in the Bid/RFP package and must be received by the date and time cited or they will be returned unopened.

Can I fax my bid to you?

No. On formal advertised Bids, LVMPD Purchasing & Contracts Unit can only accept sealed Bids/RFPs to maintain confidentiality until they are publicly recorded during a bid opening. Informal quotations may be sent via fax when so noted.

May I be present when the bids are opened?

Yes. All bid openings are open to the public.

Am I supposed to include tax in the price on a Bid/Quotation?

No. LVMPD is a tax exempt governmental agency. Our Tax ID number is: 88-6000028.

What criteria is used to award bids and requests for proposals?

The procurement document will specify the method of award. Generally, bids for goods and non-professional services are awarded to the lowest responsive and responsible bidder(s). In addition to price, RFP and professional service award recommendations are based on the criteria specified in each document, per Nevada Revised Statutes Chapters 332 and 338.

How does the bid evaluation process work?

Depending on the complexity of the bid, it may take several days to several weeks to evaluate all the bids submitted. LVMPD Purchasing & Contracts Unit is responsible to ensure that bidders are bidding on the same items and in the same units and quantities. Sometimes a bid states "brand name or equal," which means that if your bid includes supplying an item other than the one specified, it must perform as well as the specified item.

For a bid with several items, the Purchasing & Contracts Unit, at its discretion, may award the entire contract to one bidder based on comparisons of the aggregate bids, or make individual line item awards to the lowest bidders. This option will be stated in the bid package.

What are the bond and insurance requirements for LVMPD?

Bonds and insurance may be required for various procurements. LVMPD requires bonds and insurance in order to meet statutory mandates or when complex purchases warrant them to protect the interests of LVMPD. Bond and insurance requirements are specified in the procurement document.

Will my company be notified when the formal bid is awarded?

All Bidders shall receive a Notification of Intent to Award letter stating the recommended supplier(s) for award of the bid. Additional Tips